Android devices, especially tablets, are gaining traction in many businesses, especially those with staff who are mobile or away from the office. While these devices are seeing increased adoption, they are still new and many business owners and managers are still at a loss as to how to use them for work. So, to help, we have created a brief guide on the dos and don'ts of using your Android tablet at the office.
- Use separate profiles - Tablets that use newer versions of Android (4.3 and newer) have a unique feature that is incredibly useful for business users: You can set up more than one account on the device. This means you can have a personal account and a work account on the same device without the two crossing over. Each account has their own apps and layout, which makes it perfect for the BYOD crowd.
- Pick responsibly - Android tablets come in all shapes and sizes, and with different versions of the operating system. It is therefore a good idea to do some research before you buy one for your business. Take the time to try and identify what you will be using the device for, what features you would like, and most importantly, if the device is compatible with your existing systems. We strongly recommend going with one of the big name brands like Samsung, LG or Acer, or the Nexus line.
- Develop a usage and management plan - Before you implement the device into your office, be sure to develop a plan on how the device is to be used and managed. Will each employee be in charge of managing their own device, or will your IT partner manage them for you? Be sure to also develop a list of approved apps, including important ones like email and messaging; and that users are familiar with how to use them.
- Look into accessories - One common factor many businesses forget to look into when implementing Android devices is the numerous accessories available for tablets. In order to extend the life of the devices it is a good idea to get protective cases and screen covers. Also, look and see if the device you have chosen has a removable battery or SD card. If it does, you may want to invest in extra batteries and cards.
- Skimp on security - As Android tablets become more popular, the devices are seeing an increase in malicious attacks. It would therefore a good idea to implement mandatory security measures on all devices. This includes an antivirus scanner and daily check for app updates. Also be sure to educate the staff who will be using the device on common security issues, such as how to spot fake apps, use an antivirus scanner, and how to enable secure browsing on the Web.
- Allow third party app stores - Because of the openness of Android, you can install apps from almost any location. This has resulted in many third-party app stores (stores not run by Google) popping up. Some of these stores host any kind of app, including ones that contain malware. So, it is a good idea to just outright ban these stores; only allowing apps from Google Play to be installed on devices.
- Force the tablet on users - Some employees won't want a tablet, preferring instead to stick with their laptop or desktop. Don't force your employees to adopt the device if you know they won't use it. This will just lead to you wasting your tech budget and to unused devices.
- Worry about fragmentation - Yes, Android is very fragmented - devices are running different versions of Android. While this may seem like a big deal, it doesn't have to be. We recommend that when selecting tablets, pick a newer version of Android and purchase tablets using the same version. Once you get used to the tablet, the issue of fragmentation will usually disappear, especially if everyone is on the same version.